Initializing a Conference
To initialize a conference from a local Phone terminal extension that has the Conference function enabled, dial 8{your_number} (e.g.: if your short number is 001, dial 8001). A new conference room will be created.
Joining a Conference
• Joining a conference initialized by a local extension
To join a conference created by a certain Phone terminal extension, you must dial 8 followed by the extension's short number. If the conference is password protected, then you will be asked to enter the password.
• Joining a scheduled conference
To join a scheduled conference, you must dial the extension number (from local) or the public number (from external) of the conference. You will be asked to enter the conference ID and, if the conference is password
protected, the password.
Note
The scheduled conferences can be created by the Conference extensions only!
Conference Functions
In MagnaVoIP, the conference options are grouped into a menu that can accessed by pressing the # key at any time during the conference. All these options can be triggered during the conference by dialing
the assigned key combinations, like *1, *2 instead of simply pressing 1, 2 as it was before. This redesign is meant to avoid accidental requests that may occur when the user presses a key by mistake.
After the conference starts, a message informing you that the # key can be pressed at anytime to enter the conference menu is played. Some conference options are available both to the simple users and to the moderator, but some of them can only be used by the conference moderator.
Conference Member Functions
During a conference, if you are logged in as a simple user, you can press the # key to enter the conference menu. The following options are available:
*1 - Mute/unmute conference
This key combination can be dialed during the conference to mute the channel. To unmute, press *1 again. A specific message will be played, informing you about the conference status.
*2 - Enable/disable new member announcements
When the new member announcements are enabled, you can dial this key combination to stop the system informing you about the new members joining the conference. If this option is disabled, press the same keys to enable it.
Note
The announcements are disabled ONLY for the user pressing the keys.
*3 - Conference members list
If the you want to find out who else is available in the conference, dial this key combination. A message will be played, listing the members' names recorded when they joined the conference.
*7 - Increase volume
If you want to increase the conference volume, press *7. No message will be played.
*9 - Decrease volume
If you want to decrease the conference volume, press *7. No message will be played.
0 - Repeat options
To repeat the entire menu, press 0. The corresponding messages will be played again.
# - Quit menu
To return to the conference, press #.
Note
All these options are available to the conference moderator as well.
Conference Moderator Functions
During a conference, if you are logged in as a moderator, you can press the # key to enter the conference menu. Besides the member options, the following extra features are available:
*8{extension_number} - Invite another extension to the conference The {extension_number} is the short number of the extension you wish to invite to the conference, for example 001.
A recorded message is played until the system establishes the connection with the invited extension. If not available, another message will be played, informing you that the contact person could not be reached. Also, a specific message is played when the number of attendees currently in the conference exceeds the maximum conference size.
*30 - Kick out all
Use this key combination to remove from the conference all the attendees, except for the one who typed the command. A specific message is played. The members who have been removed from the conference will hear a simple Good bye message.
*31 - Kick out last joined
A message will be played, informing you that the last attendee who joined the conference was kicked out. The name of that user is the one he recorded when he entered the conference, if available. All the users who have been removed from the conference will hear a message saying You have been kicked out from the conference.
*21 - Lock conference
A specific message will be played, telling that the conference is now locked and no new attendees can join it.
*20 - Unlock conference
To unlock the conference and allow new members to join in, dial *20. A message will be played, informing you that the conference was successfully unlocked.
*11 - Mutes all members
Use this key combination to mute all the other attendees, except for the one who typed the command. A specific message is played.
*10 - Unmutes all members
Use this key combination to unmute all the other attendees, except for the one who typed the command. A specific message is played.
